With Kind Regards: Definition, Meaning and Origin

Last Updated on
May 16, 2023

"With kind regards" signifies a polite and friendly closing remark, typically used in letters or emails. It's often used as a formal yet warm way to conclude a written correspondence.

In short:

"With kind regards" is a formal and friendly closing phrase used in letters or emails.

What Does "With Kind Regards" Mean?

The phrase "with kind regards" is used to express goodwill, respect, and friendliness at the end of a written communication, such as a letter or an email. This phrase is commonly used in professional or formal settings, but it can also be used in personal correspondence.

Key aspects of the phrase's meaning include:

  • Expresses goodwill and respect
  • Commonly used to conclude written communication
  • Associated with professional or formal contexts

Where Does "With Kind Regards" Come From?

The phrase “with kind regards” is believed to have originated from the phrase “with best regards,” which was used as a letter closing in the past. It is now used as a semi-formal valediction to express good wishes to the recipient. The word “regard” comes from the Old French word “regarder,” which means “to look at” or “to care about.” The word is derived from the combination of the prefix “re-” and the verb “garder,” which means “to guard” or "to watch over."

The phrase was first used in formal letters, but it soon became more common in everyday writing. It is now considered to be a standard closing for business letters and emails.

Historical Example

"With kind regards to all in the house. believe me ever your faithfula nd affectionate friend, Nelson."

- The Dispatches and Letters of Vice Admiral Lord Viscount Nelson, with Notes, 1846

10 Examples of "With Kind Regards" in Sentences

Here are some examples of how you might use the phrase in written communication:

  • I look forward to our meeting next week. With kind regards, John.
  • Please let me know if you need any further information. With kind regards, Sarah.
  • May you and Hilda have a safe journey. With kind regards, Michael.
  • I hope this information is helpful. With kind regards, Laura.
  • Good luck with your future endeavors. Let's keep in touch. With kind regards, Emily.
  • We appreciate your prompt attention to this matter. With kind regards, The Management Team.
  • Attached herewith is your official receipt.  With kind regards, Customer Service Department.
  • Enjoy your vacation! With kind regards, Your Colleagues.
  • We look forward to continuing to serve your needs. With kind regards, Your Service Provider.
  • Thank you for your ongoing support. With kind regards, Your Charity Organization.

Examples of "With Kind Regards" in Pop Culture

The phrase is less common in pop culture but usually appears in media that deal with professional or office settings.

Some examples include:

  • "Thanking you again for all your kindness, and with kind regards to all the members of your household, I remain," is a quote from the 2003 biographical book The Perfect Gentleman: The Life and Letters of George Washington Custis Lee.
  • "Kind Regards" is the title of a dance/electronic song by Drew Mayhills.

Other/Different Ways to Say "With Kind Regards"

There are several alternative phrases that express the same sentiment as "with kind regards."

Some of these include:

  • Best regards
  • Warm regards
  • Yours sincerely
  • Respectfully yours
  • Best wishes
  • Kindest regards

10 Frequently Asked Questions About "With Kind Regards"

  • What does "with kindest regards" mean?

The phrase is a courteous way to end communication and convey respect for the recipient. It expresses warm and sincere goodwill.

  • Is it appropriate in informal settings?

While it is typically used in formal settings, "with kind regards" can be used in informal settings as well, depending on the relationship between the sender and recipient.

  • Is the phrase appropriate for professional settings?

Yes, "with kind regards" is very suitable for professional settings and is often used to conclude business emails or letters.

  • Can you use "with kind regards" in personal letters?

Yes, the phrase can be used in personal letters to convey warmth and friendliness.

  • Is "with kind regards" a friendly or impersonal farewell?

"With kind regards" is meant to be courteous and polite but slightly impersonal or distant. It is more customary than genuinely warm, especially in formal or official communication.

  • Is it okay to use the phrase to conclude an email?

Yes, "with kind regards" is a common sign-off phrase in emails, both in professional and personal contexts.

  • Is it okay to use "with kind regards" when writing to a group?

Yes, it can be used when writing to a group. It signifies respect and goodwill towards all the recipients.

  • Can you say "with kind regards" to someone you are meeting for the first time?

Yes, "with kind regards" is an appropriate and respectful phrase to use when writing to someone you are meeting for the first time.

  • What's the difference between "with kind regards" and "best regards"?

There is little difference in meaning between the two. Both are polite and formal ways to conclude a letter or email. The choice between the two often comes down to personal preference.

  • Can one use the phrase in a thank-you note?

Yes, "with kind regards" can be used to conclude a thank-you note. It adds a formal and friendly tone to the message.

Final Thoughts About "With Kind Regards"

In conclusion, the phrase "with kind regards" is a formal and friendly way to end a letter or an email. It conveys respect and goodwill towards the recipient. This phrase is appropriate for professional and personal correspondence, making it a versatile addition to your written communication skills.

Key aspects of the phrase:

  • Expresses goodwill and respect towards the recipient
  • Commonly used to conclude written communication
  • Suitable for both professional and personal settings

The universally accepted sign-off can fit a wide range of circumstances. It can help you leave a positive impression on the recipient and foster good relationships.

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